Construction project management
From lead to cash.
Sitera is a construction project management portal for growing contractors. Leads, estimates, projects, procurement, site attendance and finance live in one place, with portals for your clients and vendors and an Android app for the site.
For growing contractors and construction firms
Estimates
Who approves what
- EstimateFrom an emailed link, no loginClient
- Change orderIn the client portalClient
- Purchase orderVendor insurance must be currentAdmin
- Stock transferRequested from siteProcurement
- Site visit and leaveRequested by staffAdmin
Sound familiar?
The problems Sitera fixes.
Clients take days to sign off an estimate.
Send it from Sitera and the client approves or rejects it straight from the email, with no login. The link works once, expires in 14 days, and every decision is logged.
Variations get argued about at the end of the job.
Change orders are numbered, versioned and approved by the client in their portal. The summary shows the original budget, approved variations and the revised contract value.
Material leaves the store and nobody knows where it went.
Issues and transfers need an admin or procurement officer to approve, the issue log can’t be edited, and transfers still in transit after three days are flagged.
Website and WhatsApp enquiries slip through.
Your enquiry form drops every submission into the pipeline as a new lead with a follow-up due in 24 hours, and a repeat enquiry lands on the existing lead.
Vendors start work with lapsed insurance.
Purchase orders and subcontracts can’t be approved while the vendor’s insurance certificate is missing or expired.
Site attendance lives in paper registers.
Labour attendance is marked daily on the phone, and staff can only check in inside the office radius you set, with one-day site-visit exceptions approved by the admin.
Walk through a job
Follow the work, step by step.
Pick a step to see who does it, what it creates and how everyone else finds out.
Step 1 of 9
Lead
Enquiries arrive by hand, from a CSV or from your website form. Duplicates are caught by phone or email, and every call, WhatsApp, meeting and site visit is logged against follow-up dates.
- Who
- Any staff member; admins can import a CSV
Lead
Moves through
- New
- Contacted
- Qualified
- Site visit
- Proposal sent
- Negotiation
- Won
Reaches people by
- In the app
A day in the role
Built around who does the work.
Runs the company and signs off the big decisions.
Works in
- Dashboard
- Projects
- Leads
- Clients
- Users
- Company Settings
Day to day
- Creates projects and links approved estimates
- Converts won leads into clients
- Decides which modules each person or role can open
Approves
- Purchase orders, subcontracts and bid awards
- Stock issues and transfers
- Leave and site-visit requests
- Change orders, alongside the client
Modules
What's inside.
06 areas
Sales and estimates
- Leads from manual entry, CSV import or your website enquiry form, with follow-ups and an activity log
- Client records that carry over from the lead
- Estimates built from phases and requirements, approved by the client from an emailed link
Projects
- Phases with progress, photos and a client-visible switch
- Versioned change orders with client approval and payment receipts
- Documents up to 20 MB, including drawings and archives
- A 3D viewer for models with pinned notes and photos
Site and people
- Daily labour attendance and labour payments
- Staff check-in by GPS inside an office radius you set
- Leave and one-day site-visit requests, approved by the admin
Procurement and inventory
- Bid packages: vendors quote in their portal, the admin awards
- Purchase orders and subcontracts, blocked while vendor insurance has lapsed
- Quotation POs sent by email with the PDF, or on WhatsApp
- Stock receipts, issues and transfers with approvals
Assets
- Owned and rented equipment with automatic asset codes, usage log and rental cost
- A maintenance view that flags what needs attention or is due this week
Finance
- Income and expense ledger
- Invoices with your logo, printed or shared on WhatsApp or email
- Payroll and staff salary advances
- Company and project balance sheets for any period, on screen, as PDF or Excel
Getting started
From demo to go-live.
- 1
Book a demo
We walk you through Sitera with your own workflow in mind.
- 2
Your workspace
We create your company with the modules you need, and your admin gets a welcome email with the sign-in link.
- 3
Company settings
Upload your logo for invoices, set your office location and check-in radius, and edit lists like estimate categories and leave types.
- 4
Your team
Add users, link client and vendor logins to their records, and set what each person or role can open.
- 5
Your pipeline
Import leads from CSV (up to 2,000 rows, duplicates skipped) and put the enquiry form on your website or share it on WhatsApp.
Your data
Comes in easily. Goes out cleanly.
Bring in
Imports and uploads
- Leads from CSV, with a downloadable template
- Website enquiries through a form you can embed or share
- Drawings and documents, including DWG and ZIP, up to 20 MB
- 3D models (GLB or GLTF) up to 100 MB
Take out
Exports and documents
- Company and project balance sheets as PDF or Excel, for any period
- Change orders as PDF or Excel
- Monthly staff attendance as Excel
- Leads, stock issues and transfers as CSV
- Print-ready purchase orders, quotations and invoices
Share and notify
How people hear
- Estimate approval emails with Approve and Reject buttons
- Purchase orders to vendors by email with the PDF, or on WhatsApp
- Invoices on WhatsApp or by email
- Payment receipts for change orders, emailed to the client
- In-app alerts for new leads, stock requests, change orders and blocked work
Where it runs
Built for how you work.
Web portal
Every module, for the office, your clients and your vendors.
Android app
Field ops, projects, inventory, leads, clients and finance on the go.
Made for India
Rupee amounts in Indian digit grouping, Indian time and dd/mm/yyyy dates.
Is it right for you?
Sitera fits when…
- You want leads, estimates, projects and invoices in one simple flow
- Clients should approve estimates and change orders without phone calls
- Your site team works from Android phones
- Vendors should quote in their own portal
- An income and expense ledger with a balance sheet for any period is enough for now
Look at BuildNexa instead if
- You need a double-entry general ledger with GST, TDS and Tally export
- Progress is tracked against a WBS with weightages, and billing follows % complete
- You run several companies or large EPC projects
FAQ
Questions, answered.
Yes, for Android. It covers field ops, projects, inventory, leads, clients and finance. Estimates, AI Studio, user management and staff attendance are on the web portal. There is no iPhone app yet.
Clients can approve an estimate straight from the emailed link without signing in, and get a portal to follow their projects and approve change orders. Vendors get a portal for bid invites and quotes.
Yes. Admins switch modules on or off for each user, or for a whole role at once, and site engineers only see the projects they are assigned to.
Sitera keeps an income and expense ledger, invoices, payroll and a balance sheet for any period. It isn’t double-entry accounting, and payroll doesn’t yet handle PF, ESI or TDS. If you need that, look at BuildNexa.
Yes. Import them from a CSV using the template, up to 2,000 rows at a time. Duplicates are skipped.
Book a demo. We walk you through Sitera, then set up your company workspace with the modules you need.
See Sitera in action.
We'll walk you through Sitera with your own workflow in mind, then set it up for your team.